Table of Contents

Purpose | Bylaws | Activities | Organization Chart | Elections and Appointments
Duties & Responsibilities of Governing Board | Committee Functions | Policies

MANUAL OF OPERATION OF
 THE CONNECTICUT SECTION OF 
THE AMERICAN WATER WORKS ASSOCIATION

 

PURPOSE

The purpose of this Manual is to assist the Governing Board, committee chairs and members of the Connecticut Section in understanding the organization of the Section and the responsibilities of the Governing Board and committees. It is the objective of this manual to set forth those duties, not only to permit them to be more effectively carried out, but also to aid Section operation and achieve a higher degree of continuity.

This material was derived in large part from past experience and traditions. It is not intended to supplement the Bylaws. This Manual is intended to be a flexible guide, to be revised and updated as circumstances dictate.

BYLAWS OF THE CONNECTICUT SECTION
OF THE AMERICAN WATER WORKS ASSOCIATION
(As approved by the AWWA Board of Directors June 11, 2006)

ARTICLE I

NAME

This organization shall be known as the Connecticut Section of the American Water Works Association.

ARTICLE II

DEFINITIONS

The word "Section" when used hereafter shall refer to this organization. The word "Association" shall refer to the American Water Works Association. The word "Board" shall refer to the governing board composed of the officers, trustees at large, and council chairs of the Section.

ARTICLE III

OBJECTIVES

The objectives of the Section shall be:

a.     The advancement and dissemination of knowledge concerning the practices in the design, 
        construction, operation, and management of water works and the improvement of all matters
        relating thereto, for the improvement of water service to the public.

b.     Advancing the knowledge of the problems involved in the development of resources,
        production and distribution of safe and adequate water supplies.

c.     Educating the public on the problems of water supply and promoting a spirit of cooperation
        between consumers and suppliers in solving these problems.

ARTICLE IV

MEMBERSHIP

The membership of the Section shall consist of all members of the Association in good standing, residing in or having principal business activity in the State of Connecticut or assigned to the Section by AWWA.

ARTICLE V

HEADQUARTERS

The headquarters of the Section shall be the office of the Treasurer, except when some other location may be specifically designated by the Board.

ARTICLE VI

SECTION FINANCES

Dues
Dues shall be assessed against members as required for membership in AWWA. The Section may, in accordance with the procedures defined in the Governing Documents and established guidelines of AWWA, apply for permission to levy a section dues assessment. The Section assessment would be levied annually at the time of membership renewal, and the revenue collected would be used to increase the funds available for Section uses consistent with AWWA objectives and policies. Once approved, changes in a section assessment can be authorized by a vote of the Section Board.

Fees
The Section reserves the right to collect fees for Section activities and events as appropriate (e.g., registration fees for annual meetings, teleconferences, and other educational programs). Such fees will be established in accordance with these bylaws, the policies and procedures of the Section, and the Governing Documents and Bylaws of the Association.

Financial Controls
All Section finances shall be managed in accord with these bylaws, the Section’s policies and procedures, the Bylaws and Governing Documents of the Association, and all applicable financial rules and regulations of the country and province or state in which the section operates. An audit shall be conducted every year. Every third year, the Section shall conduct a formal independent audit of all Section finances. The formal audit shall be conducted by a qualified financial advisor who is neither an employee of the Section nor member of the Section Board.

ARTICLE VII

GOVERNING BOARD

The governing board of the Section shall be as follows:

PART 1.

Officers

Chair
Vice-Chair
Past-Chair
Director
Treasurer
Secretary
Second Year Trustee
First Year Trustee

Other Board Members

Second Year Trustee-at-Large
First Year Trustee-at-Large
Administrative and Policy Council Chair
Associates Council Chair
Education and Public Affairs Council Chair
Technical and Standards Council Chair
Water Utility Council Chair
Ex-Officio CWWA Representative

PART 2.

The term of office for the Chair, Vice-Chair, Treasurer, Secretary, and Past-Chair shall be for one year or until a successor is chosen. The term of the Director shall be as provided for in the Bylaws and Governing Documents of the American Water Works Association (normally three years). The term of office of the Trustees shall be for two years, one Trustee to be elected at each annual meeting of the Section. The term of the Trustees-at-Large shall be for two years, one Trustee to be appointed by the officers annually. The term of the Council Chairs shall be for three years and each will be appointed by the officers.

PART 3.

Any member of the Section, except a multi-section member whose principal state membership is not Connecticut, shall be eligible to hold office in the Section.

PART 4.

The Officers of the Section shall execute its business in accordance with the Bylaws and Regulations of the Section and the Articles of Incorporation, Bylaws and Governing Documents of the American Water Works Association.

PART 5.

Meetings of the Board shall be called by the Chair on his/her own initiative or at the request of any three other members of the Board. There shall be at least one meeting of the Board during the annual meeting of the Section.

PART 6.

A quorum of the Board shall consist of at least one-half of its members. A quorum of the officers shall consist of at least one-half of the officers.

PART 7.

Each board member who is present and voting shall have one vote. A motion will be considered passed upon the affirmative vote of the majority of those present and voting. The Chair will not vote unless it is necessary to break a tie.

PART 8.

The Board shall have general supervision over all of the affairs of the Section and shall be its legal representative in all matters except as this duty may be specifically delegated. The Board shall prepare as needed, and enforce for the conduct of the business of the Section, regulations not in conflict with these bylaws or the Bylaws and Governing Documents of the American Water Works Association, and shall amend same as required.

PART 9.

The Ex-Officio CWWA Representative is appointed by the CWWA President and participates on the Governing Board in an ex-officio capacity. An ex-officio attends meetings to inform the Board about Connecticut Water Works Association (CWWA) proposals. While the ex-officio will attend board meetings, the individual will be a non-voting observer. The individual will not be part of the board discussions unless asked by the board to participate. There may also be times when the ex-officio is asked not to attend a particular meeting. An example of this might be when the board is having discussions of highly sensitive issues, such as personnel.

ARTICLE VIII

NOMINATIONS AND ELECTIONS

PART 1.

In each year, prior to December 1, the Past-Chair shall appoint a Nominating Committee of five members, including the Director, Past-Chair, and three members of the Section who are not Board members. It shall report to the Secretary on or before January 1, giving him/her a list of nominations for officers to be elected, including at least one nomination each for Chair, Vice-Chair, Treasurer, Secretary, and Trustee as required, and in years when a Director is to be elected, shall include at least one nomination for that office. A copy of this report shall be mailed to each member of the Section by the Secretary on or before March 31.

PART 2.

All members of the Section in good standing, except multi-section members, are eligible to serve and eligible to vote. Any member of the Section may send to the Secretary any additional nominations for any of the offices to be filled, provided these are in writing, signed by at least five members of the Section and received by the Secretary before April 20.

PART 3.

If no more than one member is nominated for each of the offices to be filled, then on April 20, the Secretary shall cast a ballot for those nominated and issue a notice to each member notifying him/her of the election of the new officers by sufficient means..

PART 4.

If more than one eligible member is nominated for any of the offices to be filled, then on or before May 1, the Secretary shall mail to each member of the Section who is entitled to a vote, a ballot which shall bear the names of all those nominations made by the Nominating Committee, so designated, and such other nominations as may have been made in accordance with Part 2 of this Article. Included with this ballot shall be a copy of this Article of the bylaws and any other necessary instructions for voting, and two envelopes for the return of the ballot. The smaller envelope, in which the ballot shall be enclosed, shall be blank except for the printed word BALLOT and shall be sealed by the voter. The other envelope, in which the smaller shall be enclosed, shall be self-addressed for return to the Secretary and shall be signed on the outside by the voter. The polls shall be closed on June 1, and any ballot must be in the hands of the Secretary before that date in order to be counted.

PART 5.

There shall be included with the ballots, when mailed by the Secretary to the members a statement as to the place, date, and hour when the ballots will be opened and the vote counted. This date and hour shall be fixed by the Secretary at his/her option between 10:00 A.M. and 8:00 P.M. and on one of the first five days of June. At this place and time, a committee of three members, appointed by the Chair and including the Secretary, shall convene and open and count the valid ballots cast by members entitled to vote in accordance with Article IX of the Governing Documents of the American Water Works Association. Any member or members of the Section who desire to do so may be present at this action and inspect its performance. The person receiving the highest number of votes for the offices for which they were nominated shall be declared elected and the committee shall so certify in writing to the Section Board. In the event of a tie vote, then, on or before June 30 the Chair of the Section shall cast a deciding vote. All of the officers so elected shall take office in accordance with Article VIII, Part 9 of these bylaws.

PART 6.

If any Board member of the Section is unable to complete the term of office for which he/she has been elected, the officers of the Section shall select a qualified member of the Section to fill the unexpired term.

PART 7.

A Board member may be removed from office by the Officers if he/she fails to carry out the responsibilities of elected or appointed office as so determined by the Board. Removal may be accomplished by a majority vote of the Officers. This majority includes the vote of the member in question.

PART 8.

Prior to the annual meeting, the officers will vote on the remaining nominating committee recommendations for other board members (Article VII, Part 1).

PART 9.

All new board members shall take office at the annual meeting, or in the event there is no annual meeting, they shall automatically take office on July 1 except in the case of a Director, who shall take office upon the expiration of the term of his/her predecessor.

ARTICLE IX

DUTIES OF BOARD

The Board shall formulate a guide to be known as the Connecticut Section Standard Practice Manual, detailing their duties and responsibilities, and containing a copy of the Section Bylaws and any other information about the Section which the Board believes should be included. Any guide adopted by the Board shall remain in effect until changed by the Board. Each Board member, upon entering into an office, shall receive a copy of all, or pertinent sections, of the guide.

ARTICLE X

MEETINGS

PART 1.

The Section Board shall meet at least once each year to conduct the business of the Section, and the Section itself shall hold at least one business meeting a year and conduct such business as may be necessary.

PART 2.

The times and places of all Section meetings shall be fixed by the Board, or by a committee appointed by them subject to the other provisions of this Article.

PART 3.

It shall be a fixed policy of this Section to endeavor to cooperate with other sections of the American Water Works Association to the end that the convenience of all members of the Association may be served as far as possible. To this end there shall be an effort to prevent the conflict of meeting dates of those of other sections. The holding of joint meetings with adjoining sections, and with other groups or organizations having a like interest, shall be encouraged.

ARTICLE XI

COMMITTEES

PART 1.

All committees shall be formed in accordance with the Connecticut Section Standard Practice Manual which delineates the officers, members, procedures, and objectives of each committee.

PART 2.

At the first meeting of the Board after the close of our first annual meeting the Chair shall, with the consent of the Board, adopt a list of standing committees for the year. The Chair of the Section shall then appoint the committee chairs. During the course of his/her term, the Chair may appoint ad hoc committees which are required to properly conduct the business of the Section.

PART 3.

The Section Chair, with the consent of the Board, may charge each committee with specific tasks during his/her term of office.

ARTICLE XII

AMENDMENT

PART 1.

Proposals for the amendment of these bylaws may originate by a majority vote of the Board or they may originate by the submission to the Secretary of a written petition signed by at least ten (10) members of the Section. Upon an amendment being proposed in either of these two manners, the Secretary shall furnish each member with a copy of the proposed amendment. The proposed amendment shall then be voted upon by the members at the next annual meeting or may, at the discretion of the Board, be voted upon by letter ballot in a manner similar to that provided for the election of officers (Article VIII). Provided, however, that all members shall have at least thirty (30) days in which to consider the proposed amendment prior to a vote upon it.

PART 2.

Upon favorable action on an amendment having been taken in the foregoing manner, the Secretary of the Section shall then submit the same to the Executive Director of the American Water Works Association for approval or disapproval by the Association's Board of Directors. Upon notification by the Association's Executive Director that the amendment has been approved by the Board of Directors, it shall thereupon become effective.

ARTICLE XIII

DISSOLUTION

PART 1.

In case of dissolution of the Section, such portions of the funds of property thereof in the hands of the Treasurer, as may have been derived from the General Funds of the American Water Works Association shall be returned to the American Water Works Association.

PART 2.

The balance of the Section funds or property shall be disposed of by transfer and distribution to any one or more corporations, funds or foundations with like purposes or goals that is organized and operated in an area included in an AWWA section, hereinafter referred to as the “receiving organization.”

PART 3

The following shall be characteristic of the receiving organization:

a.      that it be operated exclusively for scientific or educational purposes;

b.      that no part of the net earnings of which inures to the benefit of any private shareholders or
         individual;

c.      that no substantial part of the activities of which is carrying on propaganda or otherwise
        attempting to influence legislation; and

d.      that it does not participate in, or intervene in (including the publishing or distributing of
         statements) any political campaign on behalf of any candidate for public office.

The receiving organization would then qualify under the provisions of Section 501(c)(3) of the United States Internal Revenue Code, as they now exist or as they may hereafter be amended.

PART 4

Any such receiving organization(s) shall be selected by vote of the majority of the members of the section at a meeting called for this purpose. If for any reasons such disposition cannot be effected, then such funds shall be so distributed pursuant to the order, judgment, or decree of a court having jurisdiction over the assets and property of the section.

ACTIVITIES

Meetings
 

There are several categories of meetings held each year directly affecting the business of the Section. They are as follows:

Board Meetings: Called by Section Chair as required.

Committee Meetings: Called by the committee chair as often as deemed necessary to execute the duties and responsibilities of the particular committee.

National Director's Meeting: This meeting is held in the winter and attended by the Section Director.

Regional Officer's Meeting: This regional officer's meeting is called by the AWWA Executive Director at a time not in conflict with other meetings and is primarily designed to acquaint the Section officers with the ongoing programs of the Association. All officers are encouraged to attend and the Section usually budgets funds to reimburse several officers who may attend.

Winter Meeting: Annual technical conference and vendor exposition held jointly with CWWA.

Annual Section Conference: This conference is held annually in the spring in concert with the CWWA. It combines both business meetings and technical conferences in a well-organized program and provides for social functions, entertainment and presentation of awards, and usually is the forum for promoting a public awareness of the Section activities.

Fall Meeting: Held jointly with CWWA.

Publications: The Connecticut Section and CWWA publish a joint newsletter. It serves as a Section newsletter. The Section bears one-half the cost of publication and CWWA bears the other one-half of the cost.

Drinking Water Awareness: This activity is sponsored by the Section to bring an awareness to the public of the service rendered by the water utility. Usually sponsored in conjunction with CWWA and appropriate government agencies.WATER For PEOPLE: Annual fund-raiser, golf tournament and other activities.

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ORGANIZATION CHART

ELECTIONS AND APPOINTMENTS

Office and Committee Elected/Appointed Term of Office
Section Officers    
Chair Elected Membership 1 year
Vice Chair Elected Membership 1 year
Past Chair Automatic 1 year
Director Elected by Membership 3 years
 Treasurer Elected by Membership 1 year
Secretary Elected by Membership 1 year
Trustees Elected by Membership 2 years
     
Trustees at Large    
Trustees at Large Appointed by Officers 2 years
     
Council Chairs    
Administrative and Policy Appointed by Officers 3 years
Education and Public Affairs Appointed by Officers 3 years
Technical and Standards Appointed by Officers 3 years
Water Utility Appointed by Officers 3 years
     
Committee Chairs    
Associates Appointed by Section Chair 1 year
Audit Appointed by Board 3 years
Awards Appointed by Section Chair 1 year
Cross Connection Control Appointed by Section Chair 1 year
Customer Service Appointed by Section Chair 1 year
Diversity Appointed by Section Chair 1 year
Drinking Water Awareness Week Appointed by Section Chair 1 year
Education Appointed by Board 1 year
Fuller Awards

Appointed by Board

(Chaired by most senior awardee of most recent five awardees)

1 year

ELECTIONS AND APPOINTMENTS

Office and Committee Elected/Appointed Term of Office
Laboratory Operation Appointed by Section Chair 1 year
Membership Appointed by Section Chair 1 year
Nominating* Appointed by Board 1 year
Operator Certification Appointed by Section Chair 1 year
Source Water Protection Appointed by Section Chair 1 year
Program Appointed by Section Chair 1 year
Public Information Appointed by Section Chair 1 year
Research Appointed by Section Chair 1 year
Safety Appointed by Section Chair 1 year
Small Water System Appointed by Section Chair 1 year
Sports Events Appointed by Section Chair 1 year
Water Conservation Appointed by Section Chair 1 year
WATER For PEOPLE Appointed by Section Chair 1 year
W.T.P. Residuals Appointed by Section Chair 1 year
Committee Members    
Committee Members Appointed by Section Chair 1 year

*Includes the Section Director, Past-Chair and three members of the Section who are not current Board members. (See Bylaws Article VII, Part 1.) The committee nominates the Chair, Vice-Chair, Director, Treasurer, Secretary, First and Second Year Trustees. (See Bylaws Article VI, Par 1 and 2.)

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DUTIES OF GOVERNING BOARD OF CONNECTICUT SECTION AWWA

1. Perform the duties and responsibilities required by:

a. AWWA Articles of Incorporation

b. AWWA Bylaws and Government Documents

c. Connecticut Section Bylaws

d. Connecticut Standards Policy Manual

2. Prior to January 1, make required appointments to the nominating committee (see Article 7, Part 1).

3. The officers shall appoint Trustees at Large and Council Chairs.

4. Be dedicated to and actively promote the goals of AWWA and the Connecticut Section.

5. Take whatever action required by the Governing Board, or in the best interest of the Section.

6. Serve as liaison officer to the committee(s) assigned and assist the Chair to select committee chairs and members and to set their goals and objectives.

7. Hold an organizational meeting with committees at the beginning of the Section year, and additional meetings during the year as required to accomplish the goals and objectives of the committees.

8. Assist the committee chairs to prepare budget requests for the following year.

9. Continually review AWWA publications and materials provided by AWWA to improve the effectiveness of the Section activities.

10. Prepare and furnish copies of relevant correspondence to successor at the end of the Section Year.

11. Perform the additional duties specified in the Standard Practices Manual for the office being held.

12. Actively recruit new members and get members involved. 
 
 
 

CHAIR

1. Manage and conduct Section affairs according to the Section's Standard Practices Manual, and ensure that all members of the Governing Board do the same.

2. Work closely with the Section Director to ensure that AWWA goals and objectives are diligently pursued and directives are followed in Section affairs.

3. Represent the Section on matters of principle, policy, and objectives which may be established by the Governing Board in accordance with the Bylaws of the Section.

4. In consultation with the Board, select all chairs for the Section committees. Announce appointments at the first Board meeting.

5. Determine current goals of each committee, with the assistance of the committee chair, and ensure these are being diligently pursued.

6. Replace committee chairs and members who do not diligently pursue committee objectives.

7. Attend committee meetings when necessary to ensure diligent pursuance of Section goals and objectives, and meeting time schedules adopted for Section activities.

8. Set the dates and preside at all meetings of the Board.

9. Attend the Annual AWWA Conference and other Sections' conferences when possible.

10. Coordinate with Program Chair and set Annual Conference site/date. Review suitability of time/place.

11. Maintain liaison with strategic planning process.

12. Direct paid staff and consulting activities for the Section. 
 
 
 

VICE-CHAIR

1. Become acquainted with the duties of the Chair.

2. Attend committee meetings during the year at the directions of the Chair.

3. As Board Representative to one or more standing committees, advise and counsel in matters related to the committee's activities. Provide liaison between committee and Board.

4. Develop objectives for implementation in the upcoming year as Chair.

5. Review performance and qualifications of members for future committee appointments.

6. Give thoughtful consideration of agenda items.

7. Miscellaneous duties as assigned by Chair.

8. Act as Chair in absence of Chair. Vice-Chair.

9. Act as the newsletter advisor.

10. Facilitate the annual strategic planning process. 
  

PAST CHAIR

1. Advise and counsel Chair.

2. Serve as Chair of the Nominating Committee.

3. Give thoughtful consideration of agenda items.

4. Assist Chair in proper transition of duties and programs.

5. Perform such duties as may be assigned by the Chair. 
  
 

DIRECTOR

1. Represent Section on the AWWA Board of Directors.

2. Represent AWWA Board on the Section Board.

3. Coordination of AWWA and Section actions and activities.

4. Report to Section Board and membership on AWWA activities, programs and initiatives.

5. Give thoughtful consideration to agenda items.

6. Serve as host to the visiting AWWA representative during the Section Annual Meeting.

7. Serve as member of the Nominating Committee.

8. Actively promote Section members to serve on AWWA committees.

9. Chairs the Audit Committee.

10. Suggest articles for Section newsletter. 
  
 

TREASURER

1. Establish and maintain a Section bank account and promptly pay all proper amounts owed by the Section.

2. Prepare a quarterly Treasurer's Report and submit it to the Board prior to the next regularly scheduled meeting for their review and approval.

3. Handle all other fiscal aspects of the Section including the following:

a. Keep an accurate record of all receipts and disbursements of the Section throughout the year.

b. Obtain the allotments for the Section from AWWA (i.e., the Section, Special Section and the allotment for the International Director's attendance at AWWA's Board of Directors meeting).

c. Invest, with Board approval, the Section's financial resources in accordance with the investment policy of the Section.

d. File Internal Revenue Service Form 990, Return of Organization Exempt from Income Tax, on or before May 15 of each calendar year, for the preceding fiscal year.

8. Serve as custodian of all financial records of the Section.

9. Give thoughtful consideration to agenda items.

10. Review and authorize reimbursements.

11. Order books and publications for education activities. 

SECRETARY

1. Provide a current copy of the Section's Standard Practices Manual to each new officer and committee chair and member upon their appointment.

2. Order Past Chair's Plaque and Fuller Award Pins.

3. Submit Section's Fuller Award Citation by March 15 to AWWA.

4. Before March 20, mail to each Section member a ballot containing the names of the nominees. Serve on the committee to open and count the valid ballots cast by members entitled to vote.

5. Prepare standard report of Annual Conference to AWWA.

6. Attend all meetings of the Board and the Section, and record the minutes of those proceedings.

7. Prepare and circulate the minutes of all Board and Section meetings to the Board.

8. Serve as the Section's main contact person to AWWA's headquarters in Denver.

9. Solicit and publish committee reports for Annual Conference.

10. Perform miscellaneous duties as assigned, including up-to-date membership files, procurement of supplies, awards, etc.

11. Update the list of Connecticut Section candidates for key national AWWA positions.

12. Give thoughtful consideration to agenda items.

13. Serve as custodian of all non-financial records of the Section.

14. Mailing labels for Section committee activities.


SECOND YEAR TRUSTEE

1. Become thoroughly familiar with Bylaws and Standard Practice Manual.

2. Give thoughtful consideration to agenda items.

3. Perform such duties as may be assigned by the Chair.

4. Assist Vice-Chair as necessary.

5. Submit newsletter articles and recruit new members.

6. Serve as liaison with newsletter editor.

FIRST YEAR TRUSTEE

1. Become familiar with Bylaws and Standard Practice Manual.

2. Give thoughtful consideration to agenda items.

3. Perform such duties as may be assigned to Chair.

4. Submit newsletter articles and recruit new members.


TRUSTEES AT LARGE

1. Become familiar with Bylaws and Standard Practice Manual.

2. Give thoughtful consideration of agenda items.

3. Perform such specific duties as assigned by Chair.

4. Submit newsletter articles and recruit new members. 
 
 
 

COUNCIL CHAIR - ADMINISTRATION AND POLICY

(Three year term - Appointed by Officers)

1. Become familiar with Bylaws and Standard Practice Manual.

2. Give thoughtful consideration of agenda items.

3. Perform such duties as assigned by Chair.

4. Serve as Board liaison and coordinate activities of the following committees:

 Associates Membership
Awards Program
Diversity Sports

5. Committee chairs will serve as member of Council.

 

COUNCIL CHAIR - ASSOCIATES

(Three year term - Appointed by Officers)

1. Become familiar with Bylaws and Standard Practice Manual.

2. Give thoughtful consideration of agenda items.

3. Perform such duties as assigned by Chair.

4. Serve as Board liaison and coordinate activities of the associates committee

5. Committee chairs will serve as member of Council.
 
 

COUNCIL CHAIR - EDUCATION AND PUBLIC AFFAIRS

(Three year term - Appointed by Officers)

1. Become familiar with Bylaws and Standard Practice Manual.

2. Give thoughtful consideration of agenda items.

3. Perform such duties as assigned by Chair.

4. Serve as Board liaison and coordinate activities of the following committees:
 

Customer Service WATER for PEOPLE
Water Conservation Operator Certification
Education Drinking Water Awareness
Public Information  

5. Committee chair will serve as member of Council.

COUNCIL CHAIR - TECHNICAL AND STANDARDS

(Three year term - Appointed by Officers)

1. Become familiar with Bylaws and Standard Practice Manual.

2. Give thoughtful consideration of agenda items.

3. Perform such duties as assigned by Chair.

4. Serve as Board liaison and coordinate activities of the following committees:
 

Cross Connection  Source Water Protection
Research Residuals
Safety Laboratory Operations
 Small Water System  
 
 5. Committee chair will serve as member of Council. 
  
 
COUNCIL CHAIR - WATER UTILITY COUNCIL

(Three year term - Appointed by Officers

1. Become familiar with Bylaws and Standard Practice Manual.

2. Give thoughtful consideration of agenda items.

3. Perform such duties as assigned by Chair.

4. Develop action programs to initiate, evaluate, respond, and comment within the framework of Section policy on (statutory or legislative) and regulatory and other matters affecting water utilities.

5. Bring to the attention of other councils and committees of the Section legislative and regulatory policies and procedure that fall within their areas of interest.

6. In particular, the Council shall cooperate with the Association's Water Utility Council in responding to and implementing the programs of the Association Council.

7. Maintain strong liaison with CWWA and provide technical support on state legislative and regulatory matters through the committee chairs.

8. Representation of other councils should include:

a. Members of other councils

b. National Director

c. Representatives of regulatory agencies

d. Other members of the Section who are active nationally will be appointed by the Council Chair

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SECTION COMMITTEES

All Section committee chair appointments shall be:

a. Made by the Chair of the Section unless otherwise provided for in the Bylaws or this manual.

b. For the one year period (except the Audit Committee) between Section annual meetings.

All Section committee chairs report to the Councils. In addition,a. All written committee reports shall be filed with the Section Secretary

b. Continuous communication with the Board shall be afforded through the Board liaison member of the committee.

Each Section committee shall establish:a. Responsibilities and overall objectives of the committee, within the context of its charge.

b. Goals and activities for the coming year.

Each Section committee chair will:a. Submit a budget proposal as required for Section funds to the Section Chair by fall meeting. (See Attachment A.)

b. Submit an update on items 1 and 2 in C above to Section Chair by fall meeting.

c. Make an oral presentation to the Board on committee activities and progress upon request of the Board or committee chair.

d. Prepare necessary reports including an annual activity report for inclusion in the Annual Report distributed to the membership at the Annual Meeting.

e. Maintain contact with AWWA staff in Denver and communicate as necessary to obtain information on available services and promotions.

f. Oversee committee budget and communicate with the Section Treasurer on budget matters.

g. Provide technical support, as required by CWWA, on state legislative and regulatory matters. 
 

Attachment A

CONNECTICUT SECTION AWWA
19___ COMMITTEE BUDGET PROPOSAL

  

COMMITTEE:______________________________________



                                         Stationery and Supplies  ________                                          

                                         Postage                         ________

                                         Meeting Expense            ________

                                         Awards Expense             ________   

                                         Other Expense                ________ 

                                         Total Expense                 ________

This budget request along with all supporting documents must be reviewed with the Council Chair that oversees your committee before submittal. If there is anything in your committee's long range plans that will have an impact on this budget, please provide a brief explanation.

Recommended by Council Chair:

________________________________

Signature

ASSOCIATES COMMITTEE

Reports to: Associates Council

Responsibilities: Coordinate the Vendor Expo activities
                               Administer the Section Enhancement program

Reports required: Report to membership at Annual Conference Business Meeting. 
  
  

AUDIT COMMITTEE

Reports to: Board

Responsibilities: It shall be the duty of the Audit Committee to audit the books and accounts of the Treasurer during March of each year and to submit an audit report to the Board.

The Chair of this Committee shall be the Director of the Section, and may be assisted by two at-large members of the Section, selected by the Section Chair.

Reports required: Submit a written report covering the audit to the membership at the Annual Conference Business Meeting. 
 
 

AWARDS COMMITTEE

Reports to: Administrative and Policy Council

Responsibilities: To oversee the process of nomination and/or selection of AWWA and Section Awards except for the Fuller, Safety and Education Awards which shall remain the responsibility of the respective committees. The AWWA awards shall include Honorary Members, Distinguished Public Service and Hall of Fame Awards, and such others as from time to time may be subject to nomination by the Section.

Reports required: Report to membership at Annual Conference Business Meeting. 
   

 
 CROSS CONNECTION CONTROL COMMITTEE

Reports to: Technical and Standards Council

Responsibilities:  To broaden the knowledge of water utility personnel responsible for the enforcement of the Federal Safe Drinking Water Act and State of Connecticut Public Health Code Regulations which apply to cross connections. To this end, it will undertake the following:

1. Introduce and provide technical assistance that will benefit the cross connection program of water purveyors of Connecticut.

2. Provide information and advice on issues regarding cross connections, including pending legislation.

3. Work with Federal, State and Local agencies on the enforcement of applicable Public Health Codes as well as noncompliance issues.

4. 
Preparation and revision of the Cross Connection Control Manual, in cooperation with the Water Supplies Section, Connecticut Department of Public Health and Addition Services.

5. 
Create and develop awareness programs through the dissemination of information for publication on cross connections.

6. Engage in activities that will assist a utility's cross connection program in complying with Federal Safe Drinking Water Act and State of Connecticut Public Health Code Regulations.

Reports required: Report to membership at Annual Conference Business Meeting.
 

CUSTOMER SERVICE ACTIVITIES COMMITTEE

Reports to: Education and Public Affairs Council

Responsibilities: To identify training needs of Connecticut utilities in the area of customer service. Coordinate customer service seminars with the Education Committee.

Reports required: Report to membership at Annual Conference Business Meeting. 
  
 

DIVERSITY COMMITTEE

Reports to: Administrative and Policy Council

Responsibilities: Identifying the Committee's role in support of the membership and determine the actions necessary to increase equal opportunity throughout the Section by building on the strengths identified in a survey and seeking ways to improve our efforts where necessary.

Reports required: Report to membership at Annual Conference Business Meeting.  
 

DRINKING WATER AWARENESS WEEK COMMITTEE

Reports to: Education and Public Affairs Council

Responsibilities: Promote the involvement of the water industry during National Drinking Water Awareness. Coordinate water industry activities at the State Capitol.

Reports required: Report to membership at Annual Conference Business Meeting. 
 
 
 

EDUCATION COMMITTEE

Reports to: Education and Public Affairs Council

Responsibilities: To provide effective educational programs, seminars, classes and materials in response to the needs of Connecticut's public water supply industry. The Committee is responsible for advising the Board on matters of identifying and meeting educational requirements for water utility personnel. In liaison with AWWA national, state and local organizations, the Committee coordinates and promotes operator training, technical and managerial development programs and maintains communication with state certification authorities.

Report required: Report to membership at Annual Conference Business Meeting. 
  
 

FULLER AWARD COMMITTEE

Reports to: Secretary

Responsibilities: In accordance with the rules and regulations as set forth by AWWA, the Committee may select from nominees a recipient of their Award at the Annual Banquet of the Annual Conference. (Fuller Award pin should be secured from Secretary.)

The members of the Committee shall be the most recent past five Fuller Awardees, chaired by the most senior awardee.

Reports required: Presentation of Award at the Annual Conference by visiting AWWA representative. 
 
 

LABORATORY OPERATIONS COMMITTEE

Reports to: Technical and Standards Council

Responsibilities: Provide information to water utility and environmental laboratories pertaining to Safe Drinking Water Act (SDWA) testing requirements, analytical methods and new or revised regulations. Strong efforts are being made to ensure that small utilities receive this information.

Reports required:
 
Report to membership at Annual Conference Business Meeting. 
  
 

MEMBERSHIP COMMITTEE

Reports to: Administrative and Policy Council

Responsibilities: The Membership Committee shall establish procedures for obtaining new members and to encourage, promote and retain individual, student, operation, organization and utility memberships in the American Water Works Association throughout the state.

Reports required: Report to Membership at Annual Conference Business Meeting. 
  
 

NOMINATING COMMITTEE

Reports to: Secretary

Responsibilities: Prior to January 15 of each year, the Committee shall arrange for the selection of at least one eligible candidate for each office to be elected in accordance with the Section Bylaws.

The members of the Committee shall be the Past Chair, who serves as the Committee Chair, the Section Director and three members of the Section who are not Board members. The Committee should attempt to maintain a balance between type and size of utility on the Board.

Report required: A list of nominations for officers to be elected to the Secretary on or before January 15. 
  
 

OPERATOR CERTIFICATION COMMITTEE

Reports to: Education and Public Affairs Council

Responsibilities: To ensure that qualified personnel are operating water treatment plants and distribution systems. Certified employees maximize the performance of the plant and system, minimize public health concerns, protect the safety of the operators, improve compliance with regulations, optimize operation costs and protect the utility's infrastructure. Certification of operators establishes the job as a profession and provides a means of recognition by peers, managers and the public. Certification of operators is recognized by the State of Connecticut Certification Board, the National Association of Boards of Certification and AWWA headquarters.

Reports required: Report to membership at Annual Conference Business Meeting. 
  
  

SOURCE WATER PROTECTION COMMITTEE

Reports to: Technical and Standards Council

Responsibilities: To promote protection of groundwater and surface water sources of public drinking water by providing a forum through which members can:

1. Exchange information about common concerns, regulatory and technical developments and compliance issues.

2. Develop new or updated standard procedures and guidelines for source protection activities.

3. Work cooperatively to correct pollution problems.

4. Develop recommendations for new legislation or amendments to existing legislation and regulations.

5. Assist regulatory agencies with the development or improvement of regulations, procedures and policies.

Reports required: Report to membership at Annual Conference Business Meeting. 
  
 

PROGRAM COMMITTEE

Reports to: Administrative and Policy Council

Responsibilities: To plan the technical program for the annual meeting and the winter meeting and obtain appropriate speakers. To call the particular session to order, introduce the speakers and act as the moderator during the session. (See Instructions for Program Chair below.)

Reports required: Report to membership at Annual Conference Business Meeting. 
  
 

INSTRUCTIONS FOR PROGRAM CHAIR

1. Mail the following to the Secretary not later than April 20. This is important for printing and mailing schedules. 
  
 

SPEAKER'S NAME and PROGRAM SUBJECT TITLE

Provide proper spelling of names, correct speaker's title, address for each speaker, and panel members as necessary.

2. Provide the Secretary with the following at least thirty (30) days before Annual Meeting date.

Speaker requirements relative to exact kind of visual aid equipment needed.

One typed copy of paper to be presented.

3. Provide the following for yourself.

Background information to introduce speakers. An alternate speaker, should some unforeseeable emergency occur. 
 
 
 

PUBLIC INFORMATION COMMITTEE

Reports to: Education and Public Affairs Council

Responsibilities: For keeping abreast of all proposed and current state and federal legislation affecting the water utility industry and water resources development for the state. The Committee shall work in close cooperation with the Chair and the Board in accordance with the national water policy of AWWA to prepare and recommend position statements in the public interest on proposed or impending legislation. The Chair of the Section shall be the spokesperson for the Section on all matters of public policy. However, he is encouraged to work closely with the Chair of the Public Affairs Committee and the Section Director.

Report required: Report to Membership at Annual Conference Business Meeting. 
 
 
  

RESEARCH COMMITTEE

Reports to: Technical and Standards Council

Responsibilities: To advance and disseminate knowledge to improve all aspects of water utility operations. The identification of research projects which are a priority for our Section members.

Reports required: Recommendations of research projects to the Board as identified and a report to the membership on the year's activities at the Annual Conference Business Meeting. 
  

SAFETY COMMITTEE

Reports to: Technical and Standards Council

Responsibilities: To establish procedures for obtaining and disseminating information concerning safety equipment and practices as applied to the water utility industry. Assist the Education Committee in the promotion and coordination of Safety seminars. Procure and promote participation in the AWWA National Safety Award Program. Prepare the Connecticut Section Safety data necessary to update the National AWWA Safety Report by sections on annual basis.

Reports required: Report to membership at Annual Conference Business Meeting. 
  

SMALL WATER SYSTEMS COMMITTEE

Reports to: Technical and Standards Council

Responsibilities: For establishing a small systems outreach program to assist small systems in complying with safe drinking water regulations. Make members aware of services available to small systems. Communicate small system's needs to the Board and serve as liaison to the national AWWA Small Systems Committee.

Reports to: Report to membership at Annual Conference Business Meeting. 
 
 
  

WATER CONSERVATION COMMITTEE

Reports to: Education and Public Affairs Council

Responsibilities: To establish procedures for purchasing conservation kits for all water utilities from one vendor through the State Purchasing office. The Committee also evaluates the results of the program; and seeks ways to bring the kit distribution phase of the water conservation program to closure. The Committee cooperates closely with the five members from the relevant state agencies (Health Services, Public Utility Control, Consumer Council, Policy and Management, and Consumer Protection).

Reports required: Report to membership at Annual Conference Business Meeting. 
  
  

WATER For PEOPLE COMMITTEE

Reports to: Education and Public Affairs Council

Responsibilities: Promote interest in WATER For PEOPLE (WFP), generate project proposals, participate, share and/or guide projects or project development, provide financial and in-kind support activities for Section-generated projects, engage in fund-raising activities, provide project training, contribute and participate in other WFP project volunteer activities and generally act as a liaison between concerned individuals, organizations and the WFP program.

Reports required:
 Report to membership at Annual Conference Business Meeting.
 
  
  

WATER TREATMENT PLANT RESIDUALS COMMITTEE

Reports to: Technical and Standards Council

Responsibilities:  Work with the Department of Environmental Protection in developing a general permit system for the treatment and disposal of water treatment plant process and backwash waters.

The long range plans for the Committee include the development of plans, strategies, and policies regarding ultimate disposal of residuals and/or beneficial use of residuals in other projects or products.

Reports required: Report to membership at Annual Conference Business Meeting.

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SECTION POLICIES

Investment Policy: Funds will be invested where Federal insurance is provided for protection of the investment and up to one-half of the funds can be invested as long as 12 months.

Cash Reserve Policy: The Board will strive to maintain a cash reserve balance as considered necessary.

Official Statement: Statements issued to express the official policy of the Connecticut Section - AWWA shall be approved by the officers. Statements which may be inconsistent with Section policies or in respect of which no official policy has been taken, shall specifically state that the views expressed are personal. The Chair or his designee, may testify regarding any matter in a manner not inconsistent with official policy of the Section, including matters as to which the Section has no official policy.

Speaker Honorarium: (Non-Connecticut Section members) Speaker honorarium for presentations on the Annual Meeting technical program shall be limited to one day's registration, on the day of the presentation. Reasonable travel, lodging and meals will be reimbursed. Reasonable travel, lodging and meals will be reimbursed. any deviation from the above shall be approved by the Board.

Scholarship: The Section will sponsor two full scholarships for the "Certificate of Achievement" in water management. A program is offered at the Gateway Community Technical College. This is a four course (16 credit) program designed to prepare students for a career in water treatment or water distribution operations. The scholarships are awarded by the Section to non-water utility students of whom one must be awarded to a minority student. (See minutes of September 7, 1987 Trustee's meeting.)

Committee Activities: All funds will be maintained by the Treasurer and committees will not engage in any fund raising activities without Board approval.

Reimbursements: The National Director will be reimbursed for all reasonable costs, including those of spouse, for attendance of the Annual Director's Meeting in January. The Governing Board members will be reimbursed for reasonable costs associated with attending the annual Regional meeting and regular section meetings. Committee Chairs will be reimbursed for reasonable costs associated with regular committee meetings.

Standard Practice Manual


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