Bylaws

The purpose of this manual is to assist the Governing Board, Committee Chairs and members of the Connecticut Section in understanding the overall organization of the Section, the responsibilities of the Governing Board and committees, and policies and guidelines necessary for conducting business not otherwise defined in the Bylaws of the Connecticut Section of the American Water Works Association (hereinafter the “Bylaws”). It is the objective of this manual to set forth those duties, not only to permit them to be more effectively carried out, but also to aid Section operation and to achieve a higher degree of continuity.

This material was derived in large part from experience and traditions. It is intended to supplement the Bylaws (Attachment A). This manual is intended to be a flexible guide, to be revised and updated as circumstances dictate.

Article I - ACTIVITIES

AWWA Annual Conference & Exposition (ACE):  At ACE, we come together to discuss and plan for the serious issues that will transform the future of water. Together, we will make an impact that will determine the trajectory of our planet. Attend ACE and collectively, we will transform the future of water.

Annual Fall Golf Classic and Outing: Annual fund-raiser; golf tournament to benefit the CT AWWA Philanthropic Committee which supports Water for People and Water Equation.

Annual Section Conference: This conference is held annually in May in concert with CWWA. It combines both business meetings and technical conferences in a well-organized program and provides for social functions, entertainment, and presentation of awards, changing of officers and usually is the forum for promoting a public awareness of the Section activities.

Annual Technical Conference and Vendor Exposition (ATCAVE): Connecticut's premier water supply event, typically held in February or March. 

Board Meetings: Called by Section Chair as required.

Committee Meetings: Called by the Committee Chairs as often as deemed necessary to execute the duties and responsibilities of the committee.

Fall Conference: Held jointly with CWWA; CWWA takes the lead and the Section supports as needed. This conference is typically held in October.

Membership Picnic: Held annually, typically in August, to recognize existing members and to attract new members to the Section.

Membership Summit: Membership Summit focuses on AWWA membership and best practices that will empower the Section to best serve local water professionals.   This event is typically held in January and is attended by Chair/Co-Chair of the Membership Committee and Executive Director. The Section budgets funds to reimburse those who attend in accordance with its Reimbursement Policy .

National Director's Meetings: There are two Director’s meetings held annually. One meeting is typically held in January at AWWA’s Winter Meeting and the second is typically held in June at ACE.  Both are attended by the Section’s Director.

National Water Policy Fly In:  AWWA delegates meet with their respective representatives, senators, and congressional staffs to bring forth issues of interest from their home states and elevate national issues on behalf of all water utilities. This event is typically held in March or April and is attended by the WUC Chair and a selected guest.  A YP may also be invited to attend. The selected guest and YP must be knowledgeable on the subject and an active CTAWWA member.

Publications: The Connecticut Section and CWWA publish a joint newsletter called InFlow Line.  The Section and CWWA split the costs and profits equally.

Regional Officers Meeting of State Associations: Held at NEWWA Inc’s Annual Fall conference.

A NEWWA Annual Conference one-day registration will be waived for two representatives from our association. The Section budgets funds to reimburse those who attend in accordance with its Reimbursement Policy.

Regional Meeting of Section Officer's (RMSO): This regional officer's meeting is called by the AWWA Executive Director at a time not in conflict with other meetings and is primarily designed to acquaint the Section officers with the ongoing programs of the association. All officers are encouraged to attend and the Section budgets funds to reimburse those who do in accordance with its Reimbursement Policy.

Summer Workshop: AWWA’s Summer Workshop is a day and a half training for Section Leadership. Sessions focus on training and development for AWWA volunteers in leadership roles.  AWWA provides instruction on association management best practices, guidelines, and model programs. Attendance is open to any Section volunteer in a leadership role, whether staff or volunteer. The Section budgets funds to reimburse those who attend in accordance with its Reimbursement Policy.

Water Quality Symposium (Drinking Water Awareness): This activity is sponsored by the Section’s Water Treatment Plant Operations & Maintenance Committee to transfer knowledge on the latest trends and technologies in water quality management.  Typically held in November.

YP Summitt: The WEF/AWWA Young Professionals (YP) Summit is the premier water and wastewater industry workshop for young professionals. Young leaders explore their role in water and discuss how they can best serve the water sector at large. This is a skills development workshop that provides supplemental training and networking opportunities to emerging leaders and students in the water sector.  All students and young professionals in water-related roles are encouraged to join.  This event is typically held in January or February and is attended by Chair and or Co-Chair of the Young Professionals Committee. The Section budgets funds to reimburse those who attend in accordance with its Reimbursement Policy.

ELECTIONS AND OFFICERS

Article II - DUTIES OF GOVERNING BOARD OF THE CONNECTICUT SECTION AWWA

1.     Perform the duties and responsibilities required by:

a.     AWWA Articles of Incorporation

b.     AWWA Bylaws and Governing Documents

c.      Connecticut Section Bylaws

d.     Connecticut Standard Practice Manual

e.     Affiliation Agreement

2.     The officers shall appoint Trustees at large and council Chairs.

·        With the exception of the AWWA Director, officers of the Governing Board cannot also be a council Chair, however, under special exceptions, the Governing Board may vote to allow this. 

3.     Be dedicated to and actively promote the goals of AWWA and the Connecticut Section.

4.     Oversees the Audit, Budget and Finance Committees

5.     Take whatever action is required by the Governing Board, or in the best interest of the Section.

6.     Serve as liaison officers to the committee(s) assigned and assist the Chair in selecting Committee Chairs and members and to set their goals and objectives.

7.     Hold an organizational meeting with committees at the beginning of the Section year, and additional meetings during the year as required to accomplish the goals and objectives of the committees.

8.     Assist the Committee Chairs in preparing budget requests for the following year.

9.     Continually review AWWA publications and materials provided by AWWA to improve the effectiveness of the Section activities.

10.  Prepare and furnish copies of relevant correspondence to successor at the end of the Section year.

11.  Perform the additional duties specified in the Standard Practice Manual for the office being held.

12.  Actively recruit new members and get members involved.

CHAIR

1. Manage and conduct Section affairs according to the Section's Standard Practice Manual and ensure that all members of the Governing Board do the same.
2. Work closely with the Section Director to ensure that AWWA goals and objectives are diligently pursued, and directives are followed in Section affairs.
3. Represent the Section on matters of principle, policy, and objectives which may be established by the Governing Board in accordance with the Bylaws of the Section.
4. In consultation with the Board, and by recommendation from the committee, the Chair of the Section shall appoint the Committee Chairs.
5. Determine current goals of each committee, with the assistance of the Committee Chair, and ensure these are being diligently pursued.
6. All Section Committee Chair appointments shall be made by the Chair of the Section.
7. Replace Committee Chairs and members who do not diligently pursue committee objectives.
8. Member of the Audit, Budget and Finance Committees
9. Attend committee meetings when necessary to ensure diligent pursuit of Section goals and objectives, and meeting time schedules adopted for Section activities.
10. Set the dates and preside at all meetings of the Board.
11. Participation is encouraged in AWWA and Section events as per Board Travel Opportunities matrix.
12. Coordinate with the Program Committee Chair and set annual conference site/date. Review suitability of time/place.
13. Maintain liaison with strategic planning process.
14. Direct the Executive Director and consulting activities for the Section.

VICE-CHAIR

1. Become acquainted with the duties of the Chair position.
2. Attend committee meetings during the year at the directions of the Chair.
3. Member of Audit and Budget committees
4. Develop objectives for implementation in the upcoming year as Chair.
5. Review performance and qualifications of members for future committee appointments.
6. Participation is encouraged in AWWA and Section events as per Board Travel Opportunities matrix.
7. Give thoughtful consideration of agenda items.
8. Miscellaneous duties as assigned by Chair.
9. Act as Chair in absence of Chair
10. Participate with Editorial Board in preparation for upcoming year as Chair.
11. Facilitate the annual strategic planning process.
12. Serve as liaison between CTAWWA and CWWA by attending CWWA’s Board meetings.

PAST CHAIR

1. Advise and council Chair.
2. Serve as Chair of the Nominating Committee.
3. Give thoughtful consideration of agenda items.
4. Assist Chair in proper transition of duties and programs.
5. Perform such duties as may be assigned by the Chair.
6. Member of Audit and Budget committees

DIRECTOR

1. Represent the Section on the AWWA Board of Directors.
2. Represent AWWA Board on the Section Board.
3. Coordination of AWWA and Section actions and activities.
4. Report to Section Board and membership on AWWA activities, programs and initiatives.
5. Participation is encouraged in AWWA and Section events as per Board Travel Opportunities matrix
6. Give thoughtful consideration of agenda items.
7. Serve as host to the visiting AWWA representative during the Section annual meeting.
8. Serve as member of the Nominating Committee.
9. Actively promote Section members to serve on AWWA committees.
10. Chair of the Audit Committee.
11. Suggest articles for Section newsletter.

TREASURER

1. Establish and maintain a Section bank account and promptly pay all proper amounts owed by the Section.
2. Prepare a quarterly Treasurer's Report and submit it to the Board prior to the next regularly scheduled meeting for their review and approval.
3. Handle all other fiscal aspects of the Section including the following:

a.     Keep an accurate record of all receipts and disbursements of the Section throughout the year.

b.     Obtain the allotments for the Section from AWWA (i.e., the Section, Special Section and the allotment for the International Director's attendance at AWWA's Board of Directors meeting).

c.      Invest, with Board approval, the Section's financial resources in accordance with the investment policy of the Section.

d.     File Internal Revenue Service Form 990, Return of Organization Exempt from Income Tax, on or before May 15 of each calendar year, for the preceding fiscal year.

e.     Responsible for conducting Audit as per AWWA’s requirements.

4. Participation is encouraged in AWWA and Section events as per Board Travel Opportunities Matrix
5. Member of the Audit, Budget and Finance Committees.
6. Serve as custodian of all financial records of the Section.
7. Give thoughtful consideration of agenda items.
8. Review and authorize reimbursements.

SECRETARY

1. Provide a current copy of the Section's Standard Practice Manual to each new officer and Committee Chair upon their appointment.
2. Order Past Chair's plaque and Fuller Award pins.
3. Submit Section's Fuller Award Citation by March 15 to AWWA.
4. Before March 20, publish the proposed slate of officers for term to begin with the annual conference and business meeting typically held at the end of May.
5. Attend all meetings of the Board and record the minutes of those proceedings.
6. Participation is encouraged in AWWA and Section events as per Board Travel Policy October 2024.
7. Member of the Budget Committee
8. Serve as the Section's main contact person to AWWA in Denver in the absence of an Executive Director.
9. Perform miscellaneous duties as assigned, in the absence of an Executive Director, including membership files, procurement of supplies, awards, etc.
10. Serve as custodian of all non-financial records of the Section.
11. Serve as Board liaison and coordinate activities of the Fuller Award Committee and Nominating Committee.

SECOND YEAR TRUSTEE

1.     Become thoroughly familiar with Bylaws and Standard Practice Manual.

2.     Give thoughtful consideration of agenda items.

3.     Perform such duties as may be assigned by the Chair.

4.     Assist Vice-Chair as necessary.

5.     Submit newsletter articles and recruit new members.

6.     Encouraged to attend two committee meetings per year.

7.     Participation is encouraged in AWWA and Section events as per Board Travel Opportunities Matrix

FIRST YEAR TRUSTEE

1. Become familiar with Bylaws and Standard Practice Manual.
2. Give thoughtful consideration of agenda items.
3. Perform such duties as may be assigned to Chair.
4. Submit newsletter articles and recruit new members.
5. Encouraged to attend two committee meetings per year.

TRUSTEES AT LARGE

1. Become familiar with Bylaws and Standard Practice Manual.
2. Give thoughtful consideration of agenda items.
3. Perform such specific duties as assigned by Chair.
4. Submit newsletter articles and recruit new members.

COUNCIL CHAIR - ADMINISTRATION AND POLICY

(Three-year term - Appointed by Officers)

1. Become familiar with Bylaws and Standard Practice Manual.
2. Give thoughtful consideration of agenda items.
3. Perform such duties as assigned by Chair.
4. All written committee reports shall be summarized and filed with the Section Secretary prior to the monthly Board meeting.
5. Committee Chairs will serve as member of council.
6. Serve as Board liaison and coordinate activities of the following committees:

Awards                                    Membership

Competition                             Technology

Diversity & Inclusion   Young Professional

COUNCIL CHAIR - ASSOCIATES

(Three-year term - Appointed by Officers)

1. Become familiar with Bylaws and Standard Practice Manual.
2. Give thoughtful consideration of agenda items.
3. Perform such duties as assigned by Chair.
4. Serve as Board liaison and coordinate activities of the Associates committee.
5. Committee Chairs will serve as member of council.
6. All written committee reports shall be summarized and filed with the Section Secretary prior to the monthly Board meeting.

COUNCIL CHAIR - EDUCATION AND PUBLIC AFFAIRS

(Three-year term - Appointed by Officers)

1. Become familiar with Bylaws and Standard Practice Manual.
2. Give thoughtful consideration of agenda items.
3. Perform such duties as assigned by Chair.
4. All written committee reports shall be summarized and filed with the Section Secretary prior to the monthly Board meeting.
5. Committee Chair will serve as member of council.
6. Serve as Board liaison and coordinate activities of the following committees:

Communication                             Philanthropic

Customer Service                         Public Information

Education & Program                   Sustainability

Operator Certification

COUNCIL CHAIR - TECHNICAL AND STANDARDS

(Three-year term - Appointed by Officers)

1. Become familiar with Bylaws and Standard Practice Manual.
2. Give thoughtful consideration of agenda items.
3. Perform such duties as assigned by Chair.
4. All written committee reports shall be summarized and filed with the Section Secretary prior to the monthly Board meeting.   
5. Committee Chair will serve as member of council.
6. Serve as Board liaison and coordinate activities of the following committees:

Cross Connection Control            

Innovation                                     Source Water Protection

Laboratory Operations                  Water Resource

Regulation & Research                Water Treatment Plant Operations & Maintenance

Safety                                            Water Treatment Residuals

Small Water System                    

COUNCIL CHAIR - WATER UTILITY COUNCIL

(Three-year term - Appointed by Officers)

1. Become familiar with Bylaws and Standard Practice Manual.
2. Give thoughtful consideration of agenda items.
3. Perform such duties as assigned by Chair.
4. Develop action programs to initiate, evaluate, respond, and comment within the framework of Section policy on (statutory or legislative) and regulatory and other matters affecting water utilities.
5. Bring to the attention of other councils and committees of the Section legislative and regulatory policies and procedure that fall within their areas of interest.
6. In particular, the Water Utility Council Chair shall cooperate with the Association's Water Utility Council in responding to and implementing the programs of the Association Council.
7. Maintain strong liaison with CWWA and provide technical support on state legislative and regulatory matters through the Committee Chairs.
8. All written committee reports shall be summarized and filed with the Section Secretary prior to the monthly Board meeting. 
9. Serve as Board liaison and coordinate activities of the following committees:

Ct WARN                                      Water Utility Council

Emergency Preparedness

EXECUTIVE DIRECTOR

1. The Executive Director shall be ex-officio, a non-voting member of the Board.
2. As per job description and contract agreement responsibilities include:

1. Member of Budget Committee
2. Chair ATCAVE committee 
3. Oversee Editorial Board

SECTION COMMITTEES

All Section Committee Chair appointments shall be:

a.     Made by the Chair of the Section, with recommendation from the committee, unless otherwise provided for in the Bylaws or this manual.

b.     For the one-year period (except the Audit Committee) between the Section's annual business meetings.

All Section Committee Chairs report to the Council Chairs.

a.     Continuous communication with the Board shall be afforded through the Board Council Chair of the committee.

Each Section committee shall establish:

a.     Responsibilities and overall objectives of the committee, within the context of its charge.

b.     Goals and activities for the coming year.

Each Section Committee Chair shall:

a.     Submit a budget request as required for Section funds to the Section Chair by the October meeting. (See Attachment B.)

b.     Make an oral or written presentation to the Board on committee activities and progress upon request of the Board or Committee Chair.

c.      Prepare necessary reports including an annual activity report for inclusion in the annual report distributed to the membership at the annual meeting.

d.     Maintain contact with AWWA staff in Denver and communicate as necessary to obtain information on available services and promotions.

e.     Oversee committee budget and communicate with their Council Chair on budget matters.

f.       Provide technical support, as required by CWWA, on state legislative and regulatory matters.

ASSOCIATES COMMITTEE

Reports to: Associates Council Chair

Responsibilities: Administer the Section Enhancer Program. Support the Section at ATCAVE and the annual meeting financially via the Enhancer Program. The Associates Committee nominates a representative as council Chair on the Section Board. To involve representatives of companies serving the water industry in the governance and activities of the Section. Provide responsible representation and involvement for associate members. Develop programs and activities for associate members and encourage their membership and participation in the Section. Provide policy input and develop responses and comments on matters affecting associate members. Maintain and develop avenues of communication with the Section Board, committees, officers, and staff to ensure positive, productive liaison between associate member’s interests and the goals and objectives of the Section. Vet and administer the Kevin T. Walsh Scholarship and Associates Committee Scholarships. 

Reports required: Report to membership at the Annual Conference Business Meeting.

AUDIT COMMITTEE

Reports to: Governing Board

Responsibilities: The Audit Committee shall assist the Board in conducting an independent financial audit or review no less than once every three years.  The committee shall be Chaired by the Director and members shall consist of the Section Past Chair, Chair, Treasurer, and 2nd year Trustee.

Reports required: Submit a written report covering the audit or review to the membership at the Annual Conference Business Meeting.

ATCAVE

Reports to: Governing Board

Responsibilities: ATCAVE is Connecticut's premier water supply event. Responsibilities include planning, registration & coordination of the vendor exhibits, sponsorship & booth placement. Coordinating with the Program Committee on the ATCAVE technical program, DPH approval process, and attendee registration. Day of management of the event including attendance check in/out, and vendor floor management.

Reports required: Report to membership at the Annual Conference Business Meeting.

AWARDS COMMITTEE

Reports to: Administrative and Policy Council Chair

Responsibilities: To oversee the process of nomination and/or selection of AWWA and Section awards except for the Fuller, Safety and Education Awards which shall remain the responsibility of the respective committees. The AWWA awards shall include Honorary Members, Distinguished Public Service and Hall of Fame Awards, and such others as from time to time may be subject to nomination by the Section.

Reports required: Report to membership at the Annual Conference Business Meeting.

BUDGET COMMITTEE

Reports to: Governing Board

Responsibilities: The Budget Committee will oversee the orderly financial operation, including investment policy and investments, of the Section. The committee shall be convened no later than November and shall prepare and submit a preliminary budget of the ensuing year, at the December or January board meeting, for submission and approval by the Board, no later than the January board meeting. The committee will be consulted regarding non-regular expenditures and other financial affairs of the Section. The Budget Committee shall be Co-Chaired by the Section Chair and Vice Chair and shall consist of the Treasurer, Past Chair, Secretary, and Executive Director.

Reports required: Report to membership at the Annual Conference Business Meeting

COMMUNICATIONS

Reports to: Education and Public Affairs Council Chair

Mission: To advance CTAWWA goals by providing resources and support to assist the Section and its members in their efforts to openly and effectively communicate issues on a local level.

Reports required: Report to membership at the Annual Conference Business Meeting.

COMPETITION

Reports to: Administrative and Policy Council Chair

Mission:  To advance CTAWWA in local and national competitions such as Hydrant Hysteria, Meter Madness, pipe tapping and water taste test. 

Reports required: Report to membership at the Annual Conference Business Meeting.

CROSS CONNECTION CONTROL COMMITTEE

Reports to: Technical and Standards Council Chair

Responsibilities:  To broaden the knowledge of water utility personnel responsible for the enforcement of the Federal Safe Drinking Water Act and State of Connecticut Public Health Code Regulations which apply to cross connections. To this end, it will undertake the following:

1. Introduce and provide technical assistance that will benefit the cross-connection program of water purveyors of Connecticut.
2. Provide information and advice on issues regarding cross connections, including pending legislation.
3. Work with federal, state and local agencies on the enforcement of applicable public health codes as well as noncompliance issues.
4. Preparation and revision of the Cross Connection Control Manual, in cooperation with the water supplies Section, Connecticut Department of Public Health and Addition Services.
5. Create and develop awareness programs through the dissemination of information for publication on cross connections.
6. Engage in activities that will assist a utility's cross connection program in complying with Federal Safe Drinking Water Act and State of Connecticut Public Health Code Regulations.

Reports required: Report to membership at the Annual Conference Business Meeting.

CtWARN COMMITTEE

Reports to: Water Utility Council Chair

Responsibilities: Water/Wastewater Agency Response Networks (WARN), embrace a utility-driven mutual aid and assistance model to facilitate an effective and efficient flow of personnel and resources after an emergency. WARN membership is open to both public and private utilities following the adoption of a single agreement covering issues such as indemnification, workers’ compensation, and reimbursement. The agreement also allows for utilities to share equipment, personnel, and other resources required to respond effectively to any crisis. WARN helps utilities reduce the typical response “gap” between local agreements and activation of statewide agreements, as it does not require an emergency declaration prior to activation.

Reports Required:  Report to membership at the Annual Conference Business Meeting.

CUSTOMER SERVICE COMMITTEE

Reports to: Education and Public Affairs Council Chair

Responsibilities: To identify training needs of Connecticut utilities and small systems in the topic of customer service. Coordinate customer service seminars with the Education Committee.

Reports required: Report to membership at the Annual Conference Business Meeting.

DIVERSITY & INCLUSION COMMITTEE

Reports to: Administrative and Policy Council Chair

Responsibilities: Support the membership and determine the actions necessary to increase equal opportunity throughout the Section by building on the strengths and seeking ways to improve our efforts where necessary.

Reports required: Report to membership at the Annual Conference Business Meeting.

EDUCATION AND PROGRAM COMMITTEE

Reports to: Education and Public Affairs Council Chair

Responsibilities: To provide effective educational programs, seminars, classes, and materials in response to the needs of Connecticut's public water supply industry. The committee is responsible for advising the Board on matters of identifying and meeting educational requirements for water utility personnel and small systems. In liaison with AWWA national as well as state and local organizations, the committee coordinates and promotes operator training, technical and managerial development programs, and maintains communication with state certification authorities.  The committee assists with planning the ATCAVE program and various technical programs throughout the year.  Committee members also serve as moderators during various training programs.

Report required: Report to membership at the Annual Conference Business Meeting.

EDITORIAL BOARD

Reports to: Executive Director

Responsibilities:  The Editorial Board consists of CTAWWA and CWWA members that provide advice and counsel in regard to content for InFlow-Line, solicit and oversee manuscript submissions, and serve as technical reviewers.

Report required:  Report to membership at the Annual Conference Business Meeting.

EMERGENCY PREPAREDNESS & SECURITY

Reports to: Water Utility Council Chair

Responsibilities: To improve the water industry’s emergency preparedness and security readiness by: Encouraging standard and practical measures; reviewing and providing feedback on guidance, publications and articles; integrating federal, state and industry partner input; and providing educational programs, events, and sessions for AWWA members.

Report required: Report to membership at the Annual Conference Business Meeting.

FINANCE SUB COMMITTEE

Reports to: Governing Board

Responsibilities: This Committee shall assist the Section in achieving and maintaining an orderly financial management system by reviewing, recommending and acting in an advisory capacity in all financial affairs of the Section.

FULLER AWARD COMMITTEE

Reports to: Secretary

Responsibilities: In accordance with the rules and regulations set forth by AWWA, the committee may select from nominees a recipient of their Award to be recognized at the Annual Conference. (Fuller Award pin should be secured from Secretary.) The members of the committee shall be the most recent past five Fuller Awardees, Chaired by the most senior awardee.

Reports required: Presentation of Award at the Annual Conference by visiting AWWA representative.

INNOVATION COMMITTEE

Reports to: Technical and Standards Council Chair

Responsibilities: group dedicated to fostering new ideas, technologies, and methods to improve water management and services. This committee would focus on identifying emerging trends, promoting research and development, and facilitating the adoption of innovative solutions to enhance the efficiency, sustainability, and quality of water systems within the state.

Reports required: Report to membership at the Annual Conference Business Meeting.

LABORATORY OPERATIONS COMMITTEE

Reports to: Technical and Standards Council Chair

Responsibilities: Provide information to water utility and environmental laboratories pertaining to Safe Drinking Water Act (SDWA) testing requirements, analytical methods and new or revised regulations. Provide efforts to ensure that small utilities receive ongoing updated information.

Reports required: Report to membership at the Annual Conference Business Meeting.

MEMBERSHIP ENGAGEMENT COMMITTEE

Reports to: Administrative and Policy Council Chair

Responsibilities: The Membership Committee shall establish procedures for obtaining new members and to encourage, promote, and retain individual, student, operator, organization, and utility memberships in the American Water Works Association throughout the state. The Membership Committee shall host a membership picnic annually, typically in the summer, and shall coordinate other membership events throughout the year. Chair and or Co-Chair eligible to attend Membership Summit typically held in January.

Reports required: Report to Membership at the Annual Conference Business Meeting.

NOMINATING COMMITTEE

Reports to: Secretary

Responsibilities: The Nominating Committee shall be convened by the Secretary in November and prior to January 1 of each year, the committee shall arrange for the selection of at least one eligible candidate for each office to be elected in accordance with the Section Bylaws. The members of the committee shall be the Past Chair, who serves as the Committee Chair, the Section Director and three members of the Section who are not Board members but are currently and closely involved in Section activities. The committee should attempt to maintain a balance between type and size of utility on the Board.

Report required: Submit a list of nominations for officers to the Secretary on or before January

OPERATOR CERTIFICATION COMMITTEE

Reports to: Education and Public Affairs Council Chair

Responsibilities: To evaluate the current state of operators and their respective certifications, bringing forth current and predicted issues that are or could become troublesome, and provide recommendations for improvements by the CT Section, CT DPH/Drinking Water Section, and trainers. The members of the committee bring innovative ideas to the group in an attempt to keep operator certification current. The members also act as a sounding board for CT DPH/Drinking Water Section’s Operator Certification staff regarding the certification process of operators, certification of training providers and courses, and proposed changes to regulations and policies.  The committee also promotes communications with certified operators (social media outlets), development of new education programs, and evaluation of operator exams.

Reports required: Report to membership at the Annual Conference Business Meeting.  

PHILANTHROPIC COMMITTEE

Reports to: Education and Public Affairs Council Chair

Responsibilities: Support and promote philanthropic interests on behalf of the Connecticut Section.  The committee will review philanthropic options and causes, engage in programs offered by philanthropic organizations, and conduct fund raising on their behalf.  In cooperation with AWWA, the two main organizations the Philanthropic Committee will support are Water for People and Water Equation.

Reports required: Report to membership at the Annual Conference Business Meeting.

PUBLIC INFORMATION COMMITTEE

Reports to: Education and Public Affairs Council Chair

Responsibilities: For keeping abreast of all proposed and current state and federal legislation affecting the water utility industry and water resources development for the state. The committee shall work in close cooperation with the Chair and the Board in accordance with the national water policy of AWWA to prepare and recommend position statements in the public interest on proposed or impending legislation. The Chair of the Section shall be the spokesperson for the Section on all matters of public policy. However, he is encouraged to work closely with the Chair of the Public Affairs Committee and the Section Director.

Report required: Report to Membership at the Annual Conference Business Meeting.

REGULATION AND RESEARCH COMMITTEE

Reports to: Technical and Standards Council Chair

Responsibilities: To advance and disseminate knowledge to improve all aspects of water utility operations. Coordination of the identification of research projects and the review and comment on pending regulations as the regulations impact the water industry which is a priority for our Section members.

Reports required: Recommendations of research projects and regulatory comments to the Board as identified and a yearly report to the membership on the year's activities at the Annual Conference Business Meeting.

SAFETY COMMITTEE

Reports to: Technical and Standards Council Chair

Responsibilities: To establish procedures for obtaining and disseminating information concerning safety equipment and practices as applied to the water industry. Assist the Education Committee in the promotion and coordination of safety seminars. Procure and promote participation in the AWWA National Safety Award Program. Prepare the Connecticut Section Safety data necessary to update the National AWWA Safety Report by Sections on annual basis.

Reports required: Report to membership at the Annual Conference Business Meeting.

SMALL WATER SYSTEMS COMMITTEE

Reports to: Technical and Standards Council Chair

Responsibilities: Establish a small systems outreach program to assist small systems in complying with safe drinking water regulations. Make members aware of services available to small systems. Communicate small system's needs to the Board and serve as liaison to the national AWWA Small Systems Committee.

Reports to: Report to membership at the Annual Conference Business Meeting.

SOURCE WATER PROTECTION COMMITTEE

Reports to: Technical and Standards Council Chair

Responsibilities: To promote protection of groundwater and surface water sources of public drinking water by providing a forum through which members can:

1. Exchange information about common concerns, regulatory and technical developments and compliance issues.
2. Develop new or updated standard procedures and guidelines for source protection activities.
3. Work cooperatively to correct pollution problems.
4. Develop recommendations for new legislation or amendments to existing legislation and regulations.
5. Assist regulatory agencies with the development or improvement of regulations, procedures and policies.

Reports required: Report to membership at the Annual Conference Business Meeting.

SUSTAINABILITY COMMITTEE

Reports to: Education and Public Affairs Council Chair

Responsibilities: Develop materials and practices on sustainable methods of water supply operation and resource management as well as provide water suppliers with materials on sustainable practices for the benefit of their customers. The committee collects and shares sustainable best practices, conducts sustainability-related workshops or discussions, develops PSAs on topics of sustainability for dissemination to statewide media, and produces brochures on water suppliers’ sustainable practices to be used by individual suppliers, if desired.  The committee also provides tidbits of sustainability-related information that can be shared through individual water suppliers’ social media outlets; develops asset management guidelines for financial, infrastructure, and enterprise aspects so that utilities can better serve their customers; and develops succession planning toolkits that would assist utilities in replacing their aging workforce. Another goal of the committee is to create internship opportunities by creating a talent pool that utilities could recruit employees and assist them in developing their skills and abilities to fill needed roles.

Reports required: Report to membership at the Annual Conference Business Meeting.

TECHNOLOGY COMMITTEE

Reports to: Administrative and Policy Council Chair

Responsibilities: To focus on leveraging cloud-based technologies for official record-keeping and administrative functions. This committee would evaluate and implement cloud solutions to streamline the management of Board records and facilitate the collection and organization of presentations for water-related conferences, enhancing accessibility, security, and efficiency in these processes.

Reports required: Report to membership at the Annual Conference Business Meeting.

WATER RESOURCE COMMITTEE

Reports to: Technical and Standards Council Chair

Responsibilities:  To provide technical advice on matters relating to water resources.  The committee focuses on legislative and regulatory issues of a water resource nature and functions in a technical advisory capacity primarily to the Connecticut Water Works Association.

Reports required: Report to membership at the Annual Conference Business Meeting.

WATER TREATMENT PLANT OPERATION AND MAINTENANCE COMMITTEE

Reports to: Technical and Standards Council Chair

Responsibilities: Because our existence (and focus) begins at the grass roots level, our primary responsibility lies in fostering the education and experience of newer operators by giving them a network of seasoned professionals to rely on. The goals of this committee are 1) to provide support and guidance to Connecticut Section members, treatment plant operators, managers, supervisors and engineers, through forums, educational programs, and technical documents and 2) to provide a forum for the free-flowing exchange of ideas and information amongst treatment plant operators and associated personnel.

Reports required Report to membership at the Annual Conference Business Meeting.

WATER TREATMENT RESIDUALS COMMITTEE

Reports to: Technical and Standards Council Chair

Responsibilities:  Work with the Department of Energy and Environmental Protection in developing a general permit system for the treatment and disposal of water treatment plant process and backwash waters. The long-range plans for the committee include the development of plans, strategies, and policies regarding ultimate disposal of residuals and/or beneficial use of residuals in other projects or products.

Reports required: Report to membership at the Annual Conference Business Meeting.

WATER UTILITY COMMITTEE

Reports to: Water Utility Council Chair

Responsibilities: Water Utility Council committee oversees the Section’s government affairs program to ensure it represents the sector effectively to benefit water consumers.

Reports required: Report to membership at the Annual Conference Business Meeting.

YOUNG PROFESSIONALS COMMITTEE

Reports to: Administrative and Policy Council Chair

Responsibilities: The Young Professionals Committee (YPC) shall help to bridge the gap between water professionals at all stages in their career through the development of programs, which encourage and increase the participation of young professionals in the water industry. The YPC shall assist with young professional development through tour and pours, community outreach programs, social events, career development awareness programs, and mentoring programs. The YPC will develop partnerships with other committees such as Membership, Philanthropic, and Communications Committee to increase association involvement. Chair and or Co-Chair eligible to attend the YP Summit typically held in January or February.

Reports required: Report to membership at the Annual Conference Business Meeting.

SECTION POLICIES

Cash Reserve Policy: The Board will strive to maintain a cash reserve balance as considered necessary.

Committee Activities: All funds will be maintained by the Treasurer and committees will not engage in any fund-raising activities without Board approval.

Investment Policy: Funds will be invested where federal insurance is provided for protection of the investment and up to one-half of the funds can be invested for as long as 12 months and in accordance with AWWA's Investment Policy.

Official Statements: Statements issued to express the official policy of the Connecticut Section - AWWA shall be approved by the officers. Public statements by Board and Committee members which may be inconsistent with Section policies, Affiliation Agreement (Attachment C) or in respect of which no official policy has been taken, shall specifically state that the views expressed are not those of the Section. The Chair or his designee, may testify regarding any matter in a manner not inconsistent with official policy of the Section, including matters as to which the Section has no official policy.

Reimbursements: 

·        The Director will be reimbursed for all reasonable costs for attendance of the annual Director's meeting in January in Denver or other designated location. The Director’s employer typically reimburses for cost to attend second Directors meeting held at ACE if other arrangements haven’t been made with the Section.

·        Governing Board members will be reimbursed for reasonable costs associated with attending the annual regional meeting (RMSO), Summer Workshop, Regional Officers Meeting of State Associations (NEWWA’s Annual Fall meeting), and regular Section meetings.

·        The WUC Chair shall be reimbursed by AWWA for attending the Fly-In, the selected guest shall be reimbursed by CTAWWA for reasonable costs associated with attending the Fly-in. A YP may apply for an AWWA scholarship to attend or be reimbursed by CTAWWA for reasonable costs associated with the Fly In if approved by the Board.

·        Committee Chairs and or co-Chairs will be reimbursed for reasonable costs associated with attending the Membership Summit and YP Summitt.

·        Winners of Hydrant Hysteria and the YP Contest shall be reimbursed for reasonable costs associated with competing at ACE. 

·        Committee Chairs will be reimbursed for reasonable costs associated with regular committee meetings.

·        Reimbursement arrangements will be discussed on a case-by-case basis for any Board member that does not have a supporting organization to help with costs when attending events. The person receiving these benefits should be an active member and add value to the Board and the Section.

·        To ensure Connecticut’s Fuller Award recipient can be recognized for their contributions to the Drinking Water Industry during the formal Fuller Award Breakfast at ACE, the Connecticut Section, American Water Works Association, and the Connecticut Water Works Association agreed to share expenses equally. See agreement in Attachment D for details.

Scholarships: The Section scholarships are available as designated below:

Kevin T. Walsh Scholarship – Must be an active participant in the Water Management Program at Gateway Community College, Goodwin College or other water related educational program who has completed two of the four courses required to obtain a Certificate in the program. 

Associates Committee Waterworks Career Scholarship – This scholarship may be awarded to one or more college student(s) majoring in civil or environmental engineering or other water industry related field by specific vote of the scholarship committee.

Associates Committee General Scholarship – This scholarship may be awarded to high school seniors and students currently enrolled in an education program beyond the secondary level in a two-year, four year or graduate program who have not previously been awarded a CT Section Scholarship are eligible.

Joint CWWA/CTAWWA scholarship – This scholarship may be awarded to a high school student with preference given to applicants who are actively pursuing an approved course of study at an accredited higher education institution directly related to environmental science, water resources, public health, or the water industry. CT AWWA contributes $1,000 and CWWA administers this joint scholarship.

One AWWA Operator Scholarship – This scholarship offers water and wastewater operators funding for continuing education, certification, training, and conference attendance through AWWA Water Equation’s partnership with local AWWA Sections.  Water Equation will match up to $1,000 for this scholarship.

Speaker Honorarium: (Non-Connecticut Section members) Speaker honorarium for presentations on the annual meeting technical program shall be limited to one day's registration, on the day of the presentation. Reasonable travel, lodging and meals, not including alcohol, will be reimbursed; any deviation from the above shall be approved by the Board.

Travel Policy:  CTAWWA values the active participation of its members in AWWA and CTAWWA meetings. We request that Board members or their employer help support CTAWWA by covering travel expenses to events, which are tax-deductible. We understand that attending multiple meetings can be financially demanding. If you or your employer are unable to fully cover these expenses due to the number of meetings or other circumstances, CTAWWA may reimburse costs as outlined in this policy. In cases where Board member or their employer cannot contribute to the travel expenses, CTAWWA may provide reimbursement in accordance with the provisions of this policy and AWWA’s Volunteer Business Travel and Expense Procedure; see Attachment E.

Attachment A

BYLAWS OF THE CONNECTICUT SECTION OF THE AMERICAN WATER WORKS ASSOCIATION (Adopted May 23, 2019)

Article I - NAME

1.1           The name of this organization shall be the Connecticut Section of the American Water Works Association (hereinafter the "Section"). American Water Works Association may hereinafter be referred to as “AWWA” or the "Association."

Article II - OBJECTIVES

2.1       The objectives of the Section are to promote public health, safety, and welfare through the improvement of the quality and quantity of water delivered to the public and the development and furtherance of understanding of the problems relating thereto by:

a)    advancing the knowledge of the design, construction, operation, water treatment, and management of water utilities

b)    advancing the knowledge of the problems involved in the development of resources, production and distribution of safe and adequate water supplies;

c)     educating the public on the problems of water supply and promoting a spirit of cooperation between consumers and suppliers in solving these problems; and

d)    conducting research to determine the causes of problems of providing a safe and adequate water supply and proposing solutions thereto in an effort to improve the quality and quantity of the water supply provided to the public.

Article III - HEADQUARTERS AND OPERATIONS

3.1       The headquarters of the Section shall be at the office of the Treasurer of the Section, unless otherwise designated by the Section’s Governing Board (the “Governing Board”) as defined under Section 7.2.1.

3.2       The Bylaws and all other matters pertaining to the operation of the Section shall be construed to be consistent with the Articles of Incorporation, Bylaws, and Standard Practice Manual of the American Water Works Association and the Affiliation Agreement entered between the Section and Association (collectively, the “AWWA Documents”). In the event of any conflict between these Bylaws or the policies and procedures of the Section and the AWWA Documents, the AWWA Documents shall control.

Article IV – MEMBERSHIP

4.1       The membership of the Section shall consist of those Members of the American Water Works Association in good standing who reside in or have principal business activity in the geographic boundaries of the Section, including members with primary membership in another Section (multi-Section members) and those assigned to the Section by the Chief Executive Officer of the American Water Works Association (hereinafter, “Members”).

4.2       The geographic boundaries of the Section are defined as the State of Connecticut.

Article V - VOTING BY MEMBERS

5.1       All Members of the Section in good standing, including multi-Section Members, are eligible to vote. Each Member shall have one vote.

5.2       Occasions where a vote of the membership is required include: the election of Section officers and/or other members of the Governing Board as described herein; approval of a proposed amendment of these Bylaws; approval of a special dues assessment of the Section membership; or in any other event for which the Governing Board, by resolution, requires a vote of the Section membership.

5.3       Except as otherwise specified in these Bylaws, the required vote to approve any matter put before the Members shall be a majority of the Members in good standing on the date of the vote, provided, however, that the Governing  Board may resolve, in its discretion, to require only the vote of a majority of the Members present, at a meeting of which written notice was delivered to all such Members at least ten (10) days before the date of the meeting (a “Fully Noticed Meeting”).  

5.4       The vote necessary for the Members to elect one or more Trustees to the Governing Board is set forth in Section 7.5.2 of these Bylaws.

5.5       Members may, to the extent permitted by law, take action without a meeting by means of a written consent to action signed by a majority of the Members in good standing on the date of the action.

Article VI - SECTION FINANCES

6.1       Dues shall be assessed against Members as required for membership in AWWA. Only the Association can determine and collect dues and assessments. Funds for financing Section activities may be obtained from sources consistent with the policies of the Association.

6.2       The Section may, in accordance with the procedures defined in the AWWA Documents as well as any other guidelines established by AWWA, apply for permission to levy a Section dues assessment, which shall be in addition to, and not a substitute for, AWWA membership dues. Any Section dues assessment would be levied annually at the time of membership renewal, and the revenue collected would be used to increase the funds available for Section uses consistent with the objectives in Article II. Once the initial Section dues assessment is approved, changes in a Section dues assessment can be authorized by a vote of the Governing Board for submission to, and approval by, the AWWA Board of Directors.

6.3       The Section reserves the right to collect fees for Section activities and events, as appropriate (e.g., registration fees for annual meetings, teleconferences, and other educational programs). Such fees will be established in accordance with these Bylaws, the policies and procedures of the Section, and the AWWA Documents.

6.4       The Section’s finances shall be managed in accordance with the AWWA Documents, the Section's policies and procedures, and all applicable financial laws, rules and regulations of the country and province or state in which the Section operates. The Section shall conduct a financial audit or review no less than once every three years. A copy of the audited or reviewed financial Statement shall be provided to the Association. The audit or review shall be conducted by a qualified accountant who is not employed by or affiliated with (a) any employee or independent contractor of the Section involved with the Section’s finances nor (b) any officer or non-officer Trustee of the Section. 

Article VII - SECTION GOVERNANCE

7.1       Authority and Purpose of the Governing Board

            The property, affairs, and business of the Section shall be managed by the Governing Board, and the Governing Board shall have full power to establish and modify the policies for the conduct, management, and direction of the business and affairs of the Section, except for those matters specifically reserved or granted to the Members by statute or by the AWWA Documents.

7.2       Members and Structure of the Governing Board

7.2.1    The Section shall be governed by its Governing Board, consisting of a Chair, Vice-Chair, Past Chair, Secretary, Treasurer, AWWA Director, two or more non-officer Trustees, Council Chairs and such officers as may be deemed necessary for the proper functioning of the Section.

7.2.2    The Governing Board shall not exceed 20 members.

7.3       Eligibility to Serve on Governing Board

7.3.1    Any member of the Section (a “Member”), including a Member who is also a member of another AWWA Section (a “multi-Section Member), shall be eligible to hold elective office in the Section.

7.3.2    Multi-Section members may hold office in only one Section at a time.

7.3.3    Two or more offices may not be held by the same individual, with the exception of the offices of Secretary and Treasurer.

7.4       Nominations for Members of the Governing Board

7.4.1    The Section shall conduct an appropriate nomination and election process for the following members of the Governing Board: Chair, Vice-Chair, Past Chair, Secretary, Treasurer, AWWA Director, and two or more non-officer Trustees.

7.4.2    The AWWA Director shall be nominated and elected in a manner and for a term consistent with Article III of the Bylaws of the Association.

7.4.3       In each year, prior to December 1, the Past-Chair shall appoint a Nominating Committee of five members, including the Director, Past-Chair, and three members of the Section who are not Board members. It shall report to the Secretary on or before January 1, a list of nominations for officers to be elected, including at least one nomination each for Chair, Vice-Chair, Treasurer, Secretary, and Trustee as required, and in years when a Director is to be elected, shall include at least one nomination for that office. 

7.4.4    Any member of the Section may send to the Secretary any additional nominations for any of the offices to be filled, provided these are in writing, signed by at least five members of the Section and received by the Secretary before April 20.

7.4.5    Each member of the Section shall be notified of the nominees, by the Secretary, 30 days prior to the election.

7.5       Election of Members of the Governing Board

7.5.1    Members of the Governing Board may be elected at the annual business meeting of the Section, at a Fully Noticed Meeting or, if approved by the Governing Board, by any other process permitted by law.

7.5.2    The candidate receiving the greatest number of votes for an elected office at the Section’s annual business meeting or at a Fully Noticed Meeting shall be elected to office even if that candidate receives less than a majority of the votes cast. If more than one seat of the same office, such as a non-officer Trustee, is up for election at the same meeting, then the Governing Board will hold separate votes for each available seat.

7.5.3    In the event of a tie vote, then, on or before June 1, the Chair of the Section shall cast a deciding vote. 

7.5.4    For any office for which there is no nomination from members, the Chair shall ask for a motion directing the Secretary to cast a unanimous ballot for such office(s).

7.6       Terms of Office for Section Governing Board

7.6.1    The AWWA Director shall be elected for a term of three years or as otherwise required by the Bylaws of the Association.

7.6.2    The term of office for the Chair, Vice Chair, Treasurer, Secretary, and Past-Chair shall be for one year or until a successor is chosen.  The term of office of the Non-officer Trustees shall be for two years, with staggered terms. One Non-officer Trustee to be elected at each annual meeting of the Section. The term of the Council Chairs shall be for three years, and each will be appointed by the officers of CTAWWA. These terms shall commence following the turning over of the gavel of office during the Section annual business meeting or Fully Noticed Meeting at which they are elected or succeed to office and shall terminate at the turning over of the gavel of office of the annual business meeting or Fully Noticed Meeting at which their successors are elected. 

            In the event there is no annual meeting, the Board members shall automatically take office on June 1 except in the case of a Director, who shall take office upon the expiration of the term of his/her predecessor.

7.6.3    The positions of Chair, Vice Chair, and Past Chair, do not allow for back-to-back terms.

7.6.4    In the absence of an election of successors by Members or an appointment by the Governing Board under Section 7.7, the holdover officers and non-officer Trustees will remain in office.

7.7       Vacancies on Governing Board

7.7.1    In the case of a vacancy in the office of AWWA Director, a successor to serve for the remainder of the term may be selected by the members of such Section as prescribed in the Bylaws of the Section or, in the absence of a Fully Noticed meeting of the Members, shall be appointed by the Governing Board. The Section chair or Secretary shall notify the Chief Executive Officer of the Association of such selection.

7.7.2    In the case of a vacancy in the office of the Chair, Vice Chair, non-officer Trustee, Secretary, or Treasurer the Governing Board shall appoint a suitable replacement to complete the term of the vacant position.

7.7.3    The voting members of the Governing Board may remove any officer or non-officer Trustee from the Board before the expiration of the Officer or Trustee’s term of office if the officer or Trustee is found to have willfully failed to carry out the officer or Trustee’s duties and responsibilities. The Members may also vote to remove, with or without cause, any officer or Trustee by a majority vote of the Board. This majority includes the vote of the member in question.

7.7.4    A vacancy created by the resignation, death, disability or removal of a Trustee may be filled by the Members at a Fully Noticed Meeting or if not so filled, by a majority vote of the Governing Board.

7.8       Duties of Governing Board

7.8.1    The Chair shall perform all duties that would ordinarily be incident to the office of President and as defined in the Standard Practice Manual, subject to the authority granted by the Governing Board.

7.8.2    The Vice-Chair shall assist the Chair in the performance of his/her duties and shall act in his/her stead when required.

            The Vice-Chair shall serve on such committees as may be assigned.

7.8.3    The Past-Chair shall assist the Chair and Vice-Chair in the performance of their duties and shall act in any of the other officer positions when assigned by the Governing Board.

            The Past-Chair shall serve as chair of the Nominating Committee.

7.8.4    The Treasurer shall have or provide for the custody of the funds or other property of the Section and shall keep or see to the keeping of a separate book account of the same; shall collect and receive or provide for the collection and receipt of monies earned by or in any manner due to or received by the Section; and shall deposit or see to the deposit of all funds of the Section in such banks or other places of deposit as the Governing Board may from time to time direct and designate. In addition, the Treasurer shall, whenever so required by the Governing Board, render an account, showing all transactions as Treasurer, and the financial condition of the Section; and, in general, shall perform all duties incident to the office of Treasurer of a corporation.

7.8.5    The Secretary shall see that notices are given and records and reports are kept properly and filed by the Section as required by law; and, in general, shall perform all duties incident to the office of Secretary of a corporation.

7.8.6    The AWWA Director shall serve on the AWWA Board of Directors. The AWWA Director shall be bound to adhere to the obligations of AWWA and its Board of Directors as set forth in the AWWA Documents. The Section acknowledges that, in the course of their duties, the AWWA Director may be faced with decisions that benefit AWWA and its Sections but not necessarily the Section from which the AWWA Director comes. Whenever the interests of the Section and the Association are in conflict in a matter being considered by the AWWA Board, the AWWA Director is bound to disclose such conflict to the AWWA Board and may, in certain cases, be required to abstain from deliberations or voting on such matters by the AWWA Board of Directors.

7.8.7    The non-officer Trustees shall assist the Chair and the Vice- Chair in the performance of their duties and shall act in any other officer positions when delegated by the Governing Board.

            The Trustees shall serve on committees as liaisons or full members, as they may be assigned by the Governing Board.

7.8.8    The Board shall formulate a guide to be known as the Connecticut Section Standard Practice Manual, detailing their duties and responsibilities, and containing a copy of the Section Bylaws and any other information about the Section which the Board believes should be included.  Any guide adopted by the Board shall remain in effect until changed by the Board.  Each Board member, upon entering into an office, shall receive a copy of all, or pertinent sections, of the guide.

ARTICLE VIII - MEETINGS

8.1       Meetings of the Board shall be called by the Chair on his/her own initiative or at the request of any three other members of the Board or by petition signed by 25% of members.  There shall be at least one meeting of the Board each year.

8.2       Quorum for a meeting of the Governing Board shall consist of at least one-half of the Board.

8.3       The Section shall hold at least one business meeting a year to elect officers and conduct other business as may be necessary.

8.4       Quorum for an annual business meeting or Fully Noticed Meeting of the Section shall be 10 members.

8.5       For the purpose of achieving the objectives of the Association and the Section, the Section is expected to hold an annual conference at which technical papers are presented and water industry issues are discussed. The location of such a conference is determined by the Section.

8.6       All Governing Board, council and committee meetings shall convene in accordance with Section policies and procedures, except as may be otherwise determined by the Governing Board, council or committee; meetings should be conducted in accordance with the latest edition of “Roberts Rules of Order.”

8.7       The Governing Board may appoint ex-officio liaisons to participate in Board meetings in accordance with the standard practice manual.

ARTICLE IX – COUNCILS AND COMMITTEES

9.1       The Section may establish councils and committees to conduct or manage Section programs and business.

9.2       The Governing Board has the authority to create and dissolve councils and committees within the organization.      

9.3       All councils and committees shall be formed in accordance with the Connecticut Section Standard Practice Manual which delineates the officers, members, procedures, and objectives of each council and committee.

9.4       The Chair of the Section shall appoint the council and committee chairs.

9.5       The Section Chair, with the consent of the Board, may charge each council and committee with specific tasks during his/her term of office.

9.6       During the course of his/her term, the Chair may appoint ad hoc committees which are required to properly conduct the business of the Section.

        ARTICLE X - ESTABLISHING SUBDIVISIONS

10.1   For ease of organization, the Governing Board may divide a geographic area within a Section’s boundaries into subdivisions that are still governed by the Governing Board.

        ARTICLE XI - AMENDMENTS TO BYLAWS

11.1     Amendments to these Bylaws may be proposed by either an affirmative vote of a majority of members of the Governing Board, or by written petition signed by ten percent of Members. All such proposals shall be submitted to the Secretary, who will bring the proposal to the attention of the Governing Board.

11.2     If the amendment(s) are approved by the Governing Board, the Secretary shall submit the amendment(s) to the Chief Executive Officer of the Association, for requested approval by the AWWA Executive Committee.

11.2     Any such amendment to the Bylaws may be considered at the next annual business meeting of the Section by a majority vote of Members present at the meeting if such meeting is a Fully Noticed Meeting, provided however, that all members shall have written notice at least 30 days in advance in which to consider the proposed amendment(s) prior to voting upon it.

11.3     At the discretion of the Governing Board, the Bylaws may also be amended by a mailed ballot or other form of written consent, with an affirmative vote of a majority of ballots cast. All Members shall be provided a copy of the proposed amendment(s) with the mailed ballot and shall be given at least 30 days to return the ballot.

11.5     Grammar, punctuation, and spelling corrections may be made at the discretion of the Chief Executive Officer of the Association. The Governing Board will be advised of these corrections, but no additional vote of Members shall be required for their approval.

11.6     Amendment(s) shall be effective only after receiving notice from the Association that the amendment(s) have been approved by the AWWA Executive Committee. Amendments that are adopted by the Members but are not approved by the AWWA Executive Committee shall be ineffective.

          ARTICLE XII - DISSOLUTION

12.1     In case of dissolution of the Section, all funds or property that may have been derived from the General Funds of the American Water Works Association shall be returned to the American Water Works Association.

12.2     Any remaining balance of Section funds or property shall be disposed of by transfer and distribution to the Association, another Section of the Association, or to any one of more nonprofit or charitable organizations or foundations with like purposes or goals that is organized and operated in an area included in an AWWA Section (hereinafter referred to as the “receiving organization.”)

12.3     The following shall be characteristic of the receiving organization:

a)     that it be operated exclusively for scientific or educational purposes;

b)     that no part of the net earnings of which inures to the benefit of any private shareholders or individual;

c)     that no substantial part of the activities of which is carrying on propaganda or otherwise attempting to influence legislation; and

d)     that it does not participate in or intervene in (including the publishing or distributing of statements) any political campaign on behalf of any candidate for public office.

The receiving organization would then qualify under the provisions of Section 501(c)(3) of the United States Internal Revenue Code, as they now exist or as they may hereafter be amended.

12.4     Any such receiving organization(s) shall be selected by vote of the majority of the members of the Section at a meeting called for this purpose.  If for any reasons such disposition cannot be affected, then such funds shall be so distributed pursuant to the order, judgment, or decree of a court having jurisdiction over the assets and property of the Section.

        ARTICLE XIII - INDEMNIFICATION

13.1     Indemnification of officers and non-officer Trustees of the Section is provided by the Association as described in the Association Bylaws, Article VI, Section 6.01.

End of Bylaws

Attachment B

CONNECTICUT SECTION AWWA

COMMITTEE BUDGET REQUEST

Due to Budget Committee by: October Board meeting

COMMITTEE:  ______________________________________  Budget Year: __________

Committee Chair: ___________________________________

Council Chair: ______________________________________

Meeting Expense                    ____________

Awards Expense                     ____________

Other Expense                        ____________

Total Expense                         ____________

This budget request along with all supporting documents must be reviewed with the council Chair that oversees your committee before submittal. If there is anything in your committee's long-range plans that will have an impact on this budget, please provide a brief explanation.

Comments:

________________________________

         Signature Committee Chair

Attachment C

Affiliation Agreement

Attachment D